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đź“ş Title: I Tried 325 AI Tools, These Are The Best.
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In today’s AI explosion, there are literally thousands of AI tools flooding the market—but most aren’t worth your time or money. However, a select few can save you dozens of hours every week and even revolutionize how you work. After testing hundreds of these tools in real-world business scenarios, one expert has distilled the absolute best into a powerful, actionable toolkit. This comprehensive guide captures every single insight, tool, technique, and example from their deep dive—covering everything from voice-to-text AI and AI writing assistants to automation platforms, AI agents, and enterprise-grade business transformers.
Whether you’re a solopreneur, startup founder, or operations leader, this guide—born from someone who’s Tried 325 Tools—will show you exactly which AI tools deliver real value, how to use them effectively, and how to integrate them into your daily workflow for maximum impact.
Why Most AI Tools Fail—and How to Spot the Ones That Work
The AI landscape is noisy. While many tools promise miracles, only a handful deliver consistent, reliable results that integrate seamlessly into real workflows. The key differentiator? Tools that understand context, preserve your voice or brand, and connect with your existing systems (like Notion, Slack, or CRM platforms) are the ones that truly scale productivity. The following tools were selected not just for their novelty, but for their ability to replace manual work, enhance human output, and operate autonomously within business processes.
Whisper Flow: AI-Powered Voice-to-Text That Writes Like You
Whisper Flow isn’t just another voice transcription tool—it’s an intelligent writing assistant that works in any app where you type. Instead of typing, you hold down a hotkey, speak naturally, and Whisper Flow outputs grammatically perfect, logically structured text—not a word-for-word transcript.
How the Expert Uses Whisper Flow
- Writing emails and Slack messages
- Creating high-quality prompts for other AI tools: “I just hold down the hotkey, ramble for 2 minutes about what I want the AI to do, and Whisper spits out a clear, well-structured prompt.”
This transforms brainstorming into polished output instantly—making it one of the most underrated productivity hacks for AI power users.
11 Labs: The Gold Standard in AI Voice Cloning
11 Labs has “basically perfected voice cloning.” With just 30 minutes of your audio, it creates an AI replica of your voice that captures not only tone but also pauses, emphasis, and speech quirks.
Real-World Applications
- Creating full video courses without recording
- Automating customer service calls
- Producing audiobooks at scale
The result is so realistic it’s “kind of unsettling”—a testament to how far voice AI has come.
ChatGPT Voice Mode: Your On-the-Go AI Thinking Partner
The mobile ChatGPT Voice Mode turns AI interaction into a natural conversation. Instead of typing prompts, you speak aloud—making it ideal for brainstorming while walking or commuting.
Pro Tip: Turn Conversations into Actionable Documents
After a long back-and-forth discussion on a topic (e.g., a new project plan), simply ask ChatGPT to:
“Summarize everything we discussed in a well-structured document.”
You’ll get a polished, shareable output ready for your team—turning verbal ideation into strategic documentation.
Claude Projects: Build Your Own Team of AI Copywriters
Claude Projects lets you create specialized AI writing profiles tailored to different content types. This is the expert’s “secret weapon” for consistent, on-brand output.
How to Set Up Claude Projects
- Create separate projects for different writing needs (e.g., LinkedIn posts, YouTube scripts, AI tutorials)
- Upload examples of your best work
- Provide specific instructions (e.g., tone, structure, length)
For YouTube scripts, the expert uploaded a 2-hour script-writing course transcript. Now, they simply describe a video idea, and Claude generates a script following all best practices—sounding exactly like them.
Key Insight: “Claude is honestly the best AI writer out there. The copy sounds like me because it learned from my examples.”
Notion AI: Your Context-Aware Workspace Assistant
Built directly into Notion, Notion AI understands your entire workspace—referencing company formats, connected tools, and past content to deliver hyper-relevant assistance.
Top Features
- Summarize meeting notes
- Extract action items
- Write proposals using your company’s template
- Search across connected Slack and Google Drive
AI Blocks: Reusable Prompts for Teams
Save frequently used prompts as AI Blocks and reuse them across pages. Entire teams can access the same commands—creating a unified, intelligent workflow.
“It’s like having an AI assistant that actually knows how your company works.”
Google’s Nano Banana (Gemini 2.5 Flash Image): The Future of AI Image Editing
Google’s new image AI—internally called Nano Banana and officially known as Gemini 2.5 Flash Image—delivers photorealistic edits in 1–2 seconds (vs. 10–15 seconds in competitors).
Capabilities
- Change outfits
- Relocate subjects to new environments
- Blend multiple photos seamlessly
- Maintain facial identity without distortions (no “six-finger hands”)
Currently free to use in Gemini with a limit of 100 edits per day.
Free AI Starter Course: Master the AI Tools Landscape
For those serious about implementation, the expert is offering a free AI Starter Course that maps the entire AI tools ecosystem and teaches practical integration strategies.
- Lesson 2 breaks down every AI tool category and when to use each
- Completely free to enroll
- Link available in the original video description (“AI Starter Course”)
Automation Platforms: Bring AI into Your Business Workflows
While chatting with AI is useful, the real power emerges when AI is embedded into automated business processes. Three traditional platforms lead the way:
Zapier: Beginner-Friendly AI Automation
- Drag-and-drop interface
- Connects thousands of apps with AI
- Example: Customer email → AI analysis → CRM update → follow-up task creation (no coding)
Make.com: Visual Workflows for Complex Automations
- Shows exact data flow through automations
- Ideal for client-facing builds
- New Make Grid feature provides a visual map of all company systems and automations
n8n: Open-Source Flexibility for Technical Users
- Build sophisticated AI agent workflows
- Self-host for full data control
- Best for developers or privacy-conscious teams
AI-First Integration Platforms: Relay.app and Gumloop
These next-gen platforms were built specifically for AI automation and prioritize simplicity for beginners.
Why They Stand Out
- Extremely easy onboarding for first-time AI automators
- Founders (Jacob from Relay and Max from Gumloop) regularly share real, working templates and use cases
- “They’re dropping gold daily”—ideal for learning through example
Anthropic Prompt Generator: Never Write a Prompt from Scratch Again
When building AI automations, prompt quality directly impacts output reliability. The Anthropic Prompt Generator solves this by converting rough ideas into production-ready prompts.
How It Works
- Provide a 1–2 sentence description of your goal (or a basic prompt)
- The tool adds proper formatting, placeholders for variables, and structured output
- Result: AI responses are clean, consistent, and ready for use in downstream automation steps
“If you’re building AI automations, then you should be using this tool.”
Firecrawl: Make Any Website AI-Readable
Firecrawl turns messy web content into clean, structured data that AI can understand and act upon.
Key Features
- Handles single pages, entire sites, or search results
- Automatically bypasses cookie banners, JavaScript, and anti-bot detection
- Extracts specific info in your preferred format
Use Cases
- Competitive intelligence
- Content pipelines
- Lead research
Dedicated AI Agent Builders: Lindy and Relevance AI
These platforms let you build autonomous AI agents that perform complex, multi-step tasks.
Lindy.ai (Lindy 3.0): No-Code Agent Builder for Everyone
- Describe your goal in plain English → Lindy builds the agent in minutes
- Computer Mode: Agents can click through websites and apps like a human
- Built-in meeting recording: Agents can join and transcribe calls
- Clean interface shows real-time agent activity
Relevance AI: Build Teams of Collaborating AI Agents
- Create custom tools for your agents to use
- Workforce Feature: Build “swarms” of agents that collaborate (e.g., Lead Finder → Researcher → Personalized Outreach Writer)
- Supports LinkedIn automation, website scraping, and full browser automation
- “It’s not just single agents anymore. It’s an entire AI agent department.”
Google AI Studio: Free Playground for Building AI Apps
Google AI Studio is a completely free, no-setup environment to experiment with all Gemini models and build functional AI apps.
How to Use It
- Go to Google AI Studio
- In the Build section, describe the app you want (e.g., “document analyzer” or “recipe generator from fridge photos”)
- Google generates a working web app with UI, logic, and backend in seconds
- Test different models and settings without API keys or billing
- Export code or share the app directly
“Google has basically given everyone a free AI development studio—but not enough people know about it.”
AirTop: Browser Automation with Plain English
AirTop lets you build browser agents that automate web interactions—even on sites without APIs.
Example Use Case
Tell your agent:
“Go through this directory and grab all the contact info.”
It will:
- Navigate hundreds of pages
- Handle logins
- Compile data into a spreadsheet
- Require zero coding
Zite: No-Code Business App Builder with AI Design
Zite is the “ultimate vibe no-code tool” for creating real business applications.
Capabilities
- AI helps design layouts and suggests improvements
- Generates complete interfaces from your data and description
- Connects to Google Sheets, Airtable, and other tools
- Publish on custom domains or embed anywhere
Ideal For
- Client portals
- Dashboards
- Data collection apps
Airtable AI: Automate Business Workflows with Embedded Intelligence
Airtable has made AI “stupid simple” for operational teams.
Key AI Features
- AI columns that auto-summarize and categorize data
- Workflow steps that enrich leads or generate content in seconds
- PDF/document reading: AI extracts data and populates correct columns automatically
Omni AI App Builder
Describe your desired app, and Airtable builds a complete solution with:
- Databases
- User interfaces
- Automations
“Stuff only developers could do before.”
CircleBack: AI-Powered Meeting Intelligence for Every Conversation
CircleBack automatically records and transcribes meetings across Zoom, Google Meet, Teams, and even in-person conversations.
Smart Features
- Generates detailed, topic-organized notes
- Auto-assigns action items to participants
- AI-powered search across all meetings: Ask, “What did we decide about our product roadmap last month?” and get precise answers with context
“Every single person should be recording their meetings.”
ATIO: The AI-Native CRM Built for the Modern Sales Team
ATIO is a CRM designed from the ground up with AI at its core.
How It Works
- Sync your email and calendar → ATIO auto-populates your CRM
- Deploy AI research agents for prospecting and lead routing
- Built-in call intelligence captures and stores insights from sales calls automatically
Setup takes minutes, not weeks—making it ideal for fast-moving teams.
Clay: The GTM Engineer’s Secret Weapon for Hyper-Personalized Outreach
Clay is a “spreadsheet on steroids” for go-to-market teams, often credited with inventing the “GTM Engineer” role.
Core Capabilities
- Import company or contact lists
- Auto-enrich with data from 100+ sources
- Clay Agent (AI browser agent) visits websites to extract specific info (e.g., tech stack, hiring status)
Result
Use enriched data to craft hyper-personalized outreach that actually converts.
Cassidy.ai: Department-Specific AI Assistants That Know Your Business
Cassidy.ai builds specialized AI assistants—not generic chatbots—that understand your internal operations.
Examples
- Customer support bot trained on all your products
- Sales assistant that understands your pipeline stages
Knowledge Integration
Syncs with your existing tools (Notion, CRM, Drive, etc.) to ensure AI always has current, accurate information.
Business Use Cases
- Automate RFP responses
- Handle support tickets
- Perform competitive analysis
Super.work: Unified AI Search Across All Your Tools
Super.work solves the “scattered information” problem by letting you search across Slack, Drive, Notion, and 10+ other apps with a single query.
How It Works
- Ask: “What did we decide on pricing?” or “Get me the latest on Project X”
- Super finds the answer instantly across all connected tools
- Respects permissions: Users only see results from data they have access to
“It’s like having a perfect memory of everything that ever happened at your company.”
ChatGPT Agent Mode: The Next Evolution of AI Assistants
The expert highlights ChatGPT Agent Mode as a game-changer—but notes it deserves its own deep dive due to its versatility.
They’ve created a follow-up video covering eight insane use cases for ChatGPT Agents in:
- Day-to-day work
- Startups
- Small to medium businesses
Viewers are encouraged to watch that video for full implementation strategies.
Summary Table: All 18 AI Tools Reviewed
| Tool | Category | Best For | Key Differentiator |
|---|---|---|---|
| Whisper Flow | Voice-to-Text AI | Writing emails, prompts, messages | Outputs grammatically perfect, structured text—not raw transcription |
| 11 Labs | Voice Cloning | Courses, audiobooks, call automation | Captures voice quirks, pauses, and emphasis with 30 mins of audio |
| ChatGPT Voice Mode | Conversational AI | Brainstorming on the go | Turn voice conversations into structured documents |
| Claude Projects | AI Writing | Brand-consistent content | Learns from your examples to mimic your voice |
| Notion AI | Workspace Assistant | Meeting notes, proposals, summaries | Understands your entire Notion workspace and connected tools |
| Nano Banana (Gemini 2.5) | AI Image Editing | Photorealistic edits | 1–2 sec edits, no distortions, 100 free/day |
| Zapier / Make / n8n | Automation Platforms | AI workflows | Connect apps + AI; Make has visual grid, n8n is open-source |
| Relay.app / Gumloop | AI-First Automation | Beginner AI automations | Founders share real templates daily |
| Anthropic Prompt Generator | Prompt Engineering | Automation-ready prompts | Converts rough ideas into structured, variable-ready prompts |
| Firecrawl | Web Data Extraction | Competitive intel, scraping | Makes any website AI-readable, bypasses anti-bot measures |
| Lindy.ai | AI Agent Builder | No-code agents | Computer Mode lets agents click through apps |
| Relevance AI | AI Agent Swarms | Team-based automation | Builds collaborating agent “departments” |
| Google AI Studio | AI App Builder | Prototyping | Free, no API key, builds full apps from text prompts |
| AirTop | Browser Automation | Web tasks without APIs | Automate directory scraping, logins, data extraction via plain English |
| Zite | No-Code App Builder | Client portals, dashboards | AI designs UI, connects to Sheets/Airtable, custom domains |
| Airtable AI | Business Workflow AI | Operational automation | Reads PDFs, auto-fills columns, Omni App Builder |
| CircleBack | Meeting Intelligence | Transcripts & notes | AI search across all meetings with context |
| ATIO | AI CRM | Sales teams | Auto-populates from email/calendar, built-in call intelligence |
| Clay | GTM Data Platform | Personalized outreach | Clay Agent browses sites to extract custom data |
| Cassidy.ai | Department AI Assistants | Support, sales, RFPs | Syncs with internal tools for up-to-date knowledge |
| Super.work | Unified Search AI | Company-wide knowledge | Searches all tools with permission-aware results |
Final Takeaways: How to Implement These Tools Today
After Tried 325 Tools, the expert’s core message is clear: Focus on tools that integrate into your existing workflow, reduce repetitive tasks, and scale your unique expertise. Start small:
- Boost personal productivity with Whisper Flow, ChatGPT Voice, and Claude Projects
- Automate knowledge work using Notion AI, CircleBack, and Super.work
- Build simple automations with Zapier or Relay.app
- Experiment with AI apps in Google AI Studio—no coding required
- Enroll in the free AI Starter Course to systematize your learning
The future of work isn’t about replacing humans—it’s about augmenting human potential with intelligent tools. These 18+ tools represent the cutting edge of what’s possible today. The question isn’t whether to use AI—it’s which tools will give you the greatest leverage.
The expert’s free AI Starter Course (mentioned in the transcript) provides a structured roadmap to implement these tools. Lesson 2 alone breaks down every AI category and when to use each—making it the perfect next step for anyone serious about AI adoption.
